Event Budget Planner
Build a comprehensive event budget with category breakdowns, hidden cost alerts, and industry benchmarks. Never overspend on your trade show again.
Event Details
sq ft
For benchmark comparison
Hidden Costs Alert
We noticed you haven't included some commonly forgotten costs:
Drayage Fees
Typical: $500 - $2,000+
WiFi/Internet
Typical: $500 - $1,500
Electrical Hookup
Typical: $200 - $800
Lead Retrieval System
Typical: $300 - $700
+2 more hidden costs to review
Budget Categories
$
Primary cost - varies by show size
$
Custom vs rental booth
$
Often forgotten
$
$
Contingency Buffer
Industry experts recommend 10-15% contingency for unexpected costs
10%
0%Recommended: 15%25%
Contingency amount: $0
Budget Summary
Booth & Space
$0
0%
Travel & Lodging
$0
0%
Marketing Materials
$0
0%
Lead Capture & Technology
$0
0%
Staffing
$0
0%
Show Services
$0
0%
Contingency
$0
0%
Total Budget
$0
Total Budget
$0
Subtotal: $0
Cost per Sq Ft
$0
Enter booth size
Contingency
$0
10% of subtotal
Industry Benchmarks
How Does Your Budget Compare?
Based on industry data for trade show exhibitors
Small Booth (<100 sq ft)
$5K - $15K
Medium Booth (100-400 sq ft)
$15K - $50K
Large Booth (400+ sq ft)
$50K - $200K+
Cost per Sq Ft
$200 - $400
Best practice: Under $250
Recommended Contingency
10% - 15%
Best practice: 15%
Budget Optimization Tips
Save on Booth Costs
- - Consider rental booths for first-time shows
- - Book early for 10-15% discounts
- - Share booth space with complementary brands
Reduce Hidden Costs
- - Order show services before deadline rates
- - Bring your own WiFi hotspot if allowed
- - Ship early to avoid rush charges
Maximize Marketing ROI
- - Use digital lead capture vs paper forms
- - Interactive games increase engagement 5x
- - Quality swag over quantity
Travel Savings
- - Book hotels outside convention area
- - Use ride-share vs rental cars
- - Set clear per diem limits
Need Help Maximizing Your Event Budget?
Our interactive booth games help brands generate 3x more leads while keeping costs low. Calculate your potential ROI with gamification.